Executive - Accounts Payable

Job Description

Role Overview
As a critical member of the Global Finance team, the Accounts Payable (AP) Executive will manage the end-to-end procure-to-pay cycle. You will be responsible for high-accuracy invoice processing, vendor relationship management, and ensuring strict compliance with both Indian (GST, TDS) and international (HST) tax regulations using Tally Prime and QuickBooks. 
Key Responsibilities
1. Invoice Processing & Control
•    Execute full-cycle invoice processing for both PO and Non-PO vendors in Tally and QuickBooks.
•    Perform 3-way matching (Invoice vs. PO vs. GRN) to identify and resolve discrepancies 
•    Ensure accurate accounting for cost centers, GL accounts, and multi-jurisdictional tax codes including GST, TDS, and HST.
•    Manage the verification and accounting of corporate credit card expenses.
•    Maintain and reconcile open Purchase Orders and aging schedules for Sundry Creditors at month-end. 
2. Vendor & Payment Management
•    Act as the primary point of contact for vendor inquiries, dispute resolution, and payment updates.
•    Prepare and manage the Payment Advice Sheet for scheduled payment runs.
•    Execute timely payments via NEFT, RTGS, and Cheque, coordinating with Treasury and banking partners as required.
•    Maintain a clean and updated Vendor Master database. 
3. Financial Reconciliation & Reporting
•    Perform monthly vendor account reconciliations to ensure ledger accuracy.
•    Support month-end and year-end closing activities, including the generation of AP aging and MIS reports. 
4. Compliance & Audit Support
•    Ensure all AP activities adhere to internal controls and statutory tax laws.
•    Provide necessary documentation and technical explanations to support internal and external statutory audits. 
Candidate Requirements
•    Education: Graduate (B.Com) or Post-Graduate (M.com Finance) degree is preferred.
•    Experience: 2–6 years of core experience in Accounts Payable, ideally within a global or shared services environment.

  Technical Skills:
o    Expert proficiency in Tally Prime and QuickBooks.
o    Advanced MS Excel skills (VLOOKUP, Pivot Tables) for financial reporting.
•    Soft Skills: Exceptional attention to detail, strong communication skills for vendor negotiation, and the ability to meet strict month-end deadlines. 
•    5 days working from office for US/UK shift timing 

Mandatory Competencies