Admin & Facilities - Consultant

Job Description

Position Summary

The Sr. Executive – Facilities will oversee daily facility operations, ensuring smooth functioning of workplace services and a comfortable environment for all employees. This role includes responsibility for ID card printing/issuance, seating allocation and planning, vendor coordination, maintenance oversight, and supporting all facility-related requirements. The candidate should have strong administrative skills, problem-solving ability, and flexibility to work in rotational or extended shifts as per business needs.

Key Responsibilities:

Facility Operations & Administration

• Manage day-to-day facility activities to ensure seamless office operations.

• Oversee housekeeping, cafeteria, and general office maintenance.

• Monitor AMC services, upkeep of office equipment, and coordinate timely repairs.

ID Card Printing & Access Management

• Handle end-to-end ID card printing, issuance, and record maintenance for new joiners and existing employees.

• Liaise with HR/IT for onboarding support.

Seating Allocation & Space Management

• Maintain updated seating plans for all departments.

• Coordinate seat allocation for new joiners, transfers, and temporary seating requests.

• Support space optimization, utilization tracking, and planning for expansion or re-shuffling.

Vendor & Stakeholder Coordination

• Coordinate with facility service providers, technicians, and external vendors for smooth service delivery.

• Ensure SLAs are met and escalate issues proactively.

• Collaborate with HR, IT, Admin, and Leadership teams for operational requirements.

Shift Flexibility

• Work in rotational or extended shifts based on operational needs.

• Provide support during weekends/public holidays when critical facility requirements arise.

Required Skills & Qualifications

• Hotel Management or Graduate with 3-5 years of experience in Facilities / Admin roles.

• Strong knowledge of facility operations, vendor management, and workplace services.

• Experience in ID card printing systems.

• Good understanding of seating management and space planning.

• Excellent communication, coordination, and problem-solving abilities.

• Proficiency in MS Excel and ticketing tools.

• Ability to handle pressure and manage multiple priorities.

Key Attributes

• Proactive and detail-oriented.

• Strong ownership and accountability.

• Customer-centric mindset.

• Flexible, reliable, and team-oriented.

Mandatory Competencies